Privacy Policy
How BeeWeb AI Tools collects, uses, and protects your personal information
Introduction
BeeWeb AI Tools (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered tools and services.
By using our services, you agree to the collection and use of information in accordance with this policy.
Information We Collect
1. Personal Information
We collect personal information that you voluntarily provide to us:
- Contact Information: Email addresses, names, company names
- Communication Data: Messages, feedback, and support requests
- Account Information: Admin credentials for internal users
2. Project Information
When using our AI tools, we collect information about your projects:
- Voice Recordings: Audio files for transcription and PRD generation
- Project Descriptions: Text descriptions of your project requirements
- Business Ideas: Information about your startup or business concept
- Technical Requirements: Technology preferences, features, and specifications
- Cost Estimates: Budget preferences and financial planning data
3. Technical Data
We automatically collect certain technical information:
- IP Addresses: For geolocation and analytics
- Browser Information: User agent strings, browser type and version
- Device Data: Device type, operating system, screen resolution
- Usage Analytics: Page visits, session duration, user interactions
- Referral Sources: How you found our website (ads, search engines, etc.)
4. Cookies and Tracking Technologies
We use various tracking technologies:
- Google Analytics: Website usage analytics and performance monitoring
- Authentication Cookies: To maintain your login sessions
- Preference Cookies: To remember your settings and preferences
- Security Cookies: To protect against fraud and security threats
For detailed information about our cookie usage, please see our Cookie Policy.
How We Use Your Information
1. AI Processing & Service Delivery
- Voice-to-Text Processing: Converting your audio recordings to text using OpenAI Whisper
- PRD Generation: Creating Product Requirements Documents using OpenAI GPT-4o
- Cost Estimation: Analyzing project requirements to provide accurate cost estimates
- Document Creation: Generating PDF and Word documents with your project information
- Email Delivery: Sending generated documents and estimates to your email
2. Business Operations
- Lead Generation: Identifying potential clients and business opportunities
- Portfolio Matching: Connecting your projects with relevant BeeWeb portfolio examples
- Customer Support: Responding to inquiries and providing assistance
- Service Improvement: Analyzing usage patterns to enhance our tools
3. AI Learning & Improvement
- Model Training: Using anonymized project data to improve cost estimation accuracy
- Pattern Recognition: Identifying common project requirements and solutions
- Quality Enhancement: Improving AI-generated content quality over time
- Benchmarking: Creating industry benchmarks for project costs and timelines
4. Analytics & Marketing
- Website Analytics: Understanding user behavior and preferences
- Performance Monitoring: Tracking tool effectiveness and user satisfaction
- Market Research: Analyzing trends and user needs
- Marketing Communications: Sending relevant updates and offers (with consent)
Data Storage & Security
Storage Infrastructure
- Database: PostgreSQL with encryption at rest
- Vector Storage: Project embeddings for similarity matching
- File Storage: Temporary storage for generated documents
- Backup Systems: Regular backups with encryption
Security Measures
- Encryption: Data encrypted in transit and at rest
- Access Controls: Role-based access with authentication
- Network Security: Firewalls and secure connections
- Regular Audits: Security assessments and vulnerability testing
- Data Minimization: We only collect necessary information
Retention Periods
- Project Data: Retained for service improvement (anonymized after 2 years)
- Contact Information: Retained until you request deletion
- Analytics Data: Aggregated data retained indefinitely
- Generated Documents: Deleted after email delivery (unless saved by user)
Third-Party Services
We use the following third-party services that may process your data:
OpenAI
Purpose: Voice transcription and content generation
Data Shared: Audio recordings, project descriptions
Location: United States
Privacy Policy: https://openai.com/privacy
Google Analytics
Purpose: Website analytics and user behavior tracking
Data Shared: Usage data, IP addresses, device information
Location: United States
Privacy Policy: https://policies.google.com/privacy
Email Service Providers
Purpose: Sending generated documents and communications
Data Shared: Email addresses, generated documents
Location: Various (based on provider)
Your Rights & Choices
Access Rights
You have the right to request access to the personal information we hold about you.
Correction Rights
You can request correction of any inaccurate or incomplete personal information.
Deletion Rights
You can request deletion of your personal information, subject to legal requirements.
Data Portability
You can request a copy of your data in a structured, machine-readable format.
Opt-Out Rights
You can opt out of marketing communications and certain data processing activities.
Restriction Rights
You can request restriction of processing in certain circumstances.
How to Exercise Your Rights
To exercise any of these rights, please contact us at info@beewebsystems.com. We will respond within 30 days.
International Data Transfers
Your information may be transferred to and processed in countries other than your own, including the United States where our AI processing partners (OpenAI) are located. We ensure appropriate safeguards are in place for such transfers.
Safeguards Include:
- Standard Contractual Clauses (SCCs) with service providers
- Adequacy decisions from relevant authorities
- Your explicit consent where required
- Necessary transfers for contract performance
Legal Compliance
GDPR Compliance (EU Users)
If you are in the European Union, we process your data based on:
- Consent: For marketing communications and optional features
- Legitimate Interest: For service provision and improvement
- Contract Performance: To deliver requested services
- Legal Obligation: To comply with applicable laws
CCPA Compliance (California Users)
California residents have additional rights under the CCPA:
- Right to know what personal information is collected
- Right to delete personal information
- Right to opt-out of sale (we do not sell personal information)
- Right to non-discrimination for exercising CCPA rights
Children's Privacy
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately.
Data Breach Notification
In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and relevant authorities within 72 hours of becoming aware of the breach, as required by law.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the “Last updated” date. For significant changes, we may provide additional notice.
We encourage you to review this policy periodically to stay informed about how we protect your information.
Contact Information
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
Privacy Officer
info@beewebsystems.com
Phone
+(374) 43 28 71 05
+(374) 43 38 83 73
Website
Address
BeeWeb Systems
Armenia
Consent
By using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, and disclosure of your information as described herein.